From individual tenancies to portfolio management, Bespoke provide hands on lettings management for Irish and non resident landlords. We also provide pension fund property management services and have a great deal of experience maintaining your investment property over time. We also provide regular periodic financial reporting for your auditors.

Part I: Letting Services

  • Carry out an inspection of property to determine Advised Letting Value.
  • Photograph the interior and exterior of the property for the purpose of establishing its condition.
  • Market/advertise the property.
  • Show property to prospective tenants.
  • Request references/screen prospective tenants/request guarantor
  • Agree an inventory of the contents of the property with the tenant.
  • Supply a copy of the inventory to the tenant.
  • Get tenant to acknowledge accuracy of inventory and sign it.
  • Get the lease, provided by the Client, signed by the tenant and give the keys (and the property security alarm instructions) to the tenant.
  • Give the tenant a copy of the “house rules” (when the property is part of a multi-unit development)
  • Read [gas/electricity/water/utility] meters and transfer those utilities into the tenant’s name.
  • Notify the tenant of waste disposal arrangements.
  • Notify the tenant of the arrangements for services such as broadband, telephone, television.
  • Notify the tenant of contact details for repairs and maintenance.
  • Notify the tenant of arrangements for rent payment.
  • Accept the “tenancy deposit bond”.
  • Accept any advance of rent.
  • Register the tenancy with the Private Residential Tenancies Board on behalf of the Client.

Part II: Letting Management

During tenancy

  • Arrange for rent collection and remittance to landlord
  • Carry out inspections of the property every year
  • Furnish Client with inspection report together with photographs of the interior and exterior of property
  • Act as the point of contact for tenants in relation to all repairs and maintenance and arrange as necessary for:

At end of tenancy

  • Retrieve the keys from the tenant.
  • Note the readings on the [gas/electricity/water/utility] meters.
  • Carry out an inspection of the property (noting any visible changes from the initial condition).
  • Photograph the interior and exterior of the property.
  • Check the inventory of the contents of the property.
  • Invite tenant to include their observations on the inventory/condition of the property/the readings from the utility meters.
  • final accounts for various utilities.
  • Assess the extent of repairs/maintenance work necessary and advise client accordingly.
  • Calculate the amount, if any, of the “tenancy deposit bond” to be deducted to cover breaches of the tenancy and appraise Client.

Part III: Additional Services

In preparation for a new tenancy

  • Repairs/replacement of damaged items
  • Maintenance of essential items and services
  • Window cleaning
  • Internal cleaning
  • Grounds maintenance


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